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New rates in connection with business trips

If you are planning to travel in connection with your work, please be aware that the amount of allowances for expenses in connection with business trips was changed as of 1 January 2018.

2018.01.10 | Marie Lærke Justesen

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The following rates have been changed:

  • Transport allowance – expenses in connection with travel by private car or similar means of transport.
  • Hotel allowance
  • Hourly and daily allowances – expenses for meals, daily necessities, transportation at the final destination and so on.
  • Percentage allowance – expenses for meals, daily necessities, transportation at the final destination and so on.
  • Undocumented night work allowance - in connection with private accommodation.


Find the new rates for 2018 here (pdf from the Agency for Modernisation).
Travel booking and expense reimbursement at AU

Please note that the new hotel allowance in the amount of DKK 1,020 for overnight stays in Denmark applies from 15 February 2018. Until then the rate for 2017 will apply.

When using a private vehicle for business trips
As a general rule, the number of kilometres covered will be calculated with your usual workplace address as the place where your business trip starts and ends.

If this does not lead to a fair result either for the employee or for AU, another location may be used e.g. your home address. However, you will not be compensated for the number of kilometres which you normally cover between your home address and your workplace. You will compensated for the extra kilometres.

If you do not usually take your car to work, but, for example, take the train, you may be compensated for all the kilometres between your home address and your temporary place of work (e.g. the location of a meeting, course or conference).

Questions?
If you have any questions, please send an email to rejser@au.dk.

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Revised 15.11.2022 - 
Marie Lærke Justesen